1. Introduction
KalSync ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our scheduling platform and services.
2. Information We Collect
2.1 Information You Provide
- Account information (name, email address, password)
- Profile information (username, timezone, profile picture)
- Event type configurations and availability settings
- Booking details and meeting notes
2.2 Information from Third-Party Services
When you connect your calendar (Google Calendar, Microsoft Outlook, or CalDAV), we access:
- Calendar event times (to check availability)
- Calendar event titles (for conflict detection)
- Your email address associated with the calendar service
We only read calendar data necessary to determine your availability. We do not access or store the full content of your calendar events, attachments, or attendee lists beyond what is needed for scheduling.
2.3 Automatically Collected Information
- Device and browser information
- IP address and general location
- Usage data and analytics
3. How We Use Your Information
We use the collected information to:
- Provide and maintain our scheduling services
- Display your availability to people booking meetings with you
- Create calendar events when bookings are made
- Send booking confirmations and reminders via email
- Prevent scheduling conflicts across your connected calendars
- Improve and optimize our platform
- Communicate with you about service updates
4. Google Calendar Integration
KalSync's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.
Specifically, we:
- Only request access to the calendar scopes necessary for our service to function
- Do not use Google user data for advertising purposes
- Do not sell Google user data to third parties
- Only share Google user data as necessary to provide our services or as required by law
- Allow users to revoke access at any time through their Google Account settings
5. Data Sharing and Disclosure
We may share your information with:
- People who book with you: They see your name, availability, and event type details
- Team members: If you use team scheduling features, team members can see shared event availability
- Service providers: Third-party services that help us operate (hosting, email delivery)
- Legal requirements: When required by law or to protect our rights
We do not sell your personal information to third parties.
6. Data Security
We implement appropriate technical and organizational security measures to protect your personal information, including:
- Encryption of data in transit (HTTPS/TLS)
- Secure storage of authentication tokens
- Regular security assessments
- Access controls and authentication requirements
7. Data Retention
We retain your information for as long as your account is active or as needed to provide services. You can request deletion of your account and associated data at any time by contacting us.
8. Your Rights
You have the right to:
- Access your personal information
- Correct inaccurate data
- Delete your account and data
- Disconnect third-party calendar integrations
- Export your data
- Opt out of non-essential communications
9. Cookies
We use essential cookies to maintain your session and preferences. We do not use third-party tracking or advertising cookies.
10. Children's Privacy
KalSync is not intended for children under 13. We do not knowingly collect personal information from children under 13.
11. Changes to This Policy
We may update this Privacy Policy from time to time. We will notify you of any changes by posting the new policy on this page and updating the "Last updated" date.
12. Contact Us
If you have questions about this Privacy Policy or our data practices, please contact us at:
Email: privacy@kalsync.com